Regulatory review needed. This is an introductory workflow, not a filing determination. Verify eligibility, exemptions, deadlines and record requirements with your base jurisdiction before filing.
What IFTA is for
The International Fuel Tax Agreement is a framework for reporting motor-fuel taxes for qualifying vehicles operating across member jurisdictions. A base jurisdiction administers the carrier’s reporting. Not every truck or trip qualifies; confirm your vehicle configuration, registered weight and operating area with that authority.
Organize the records before quarter-end
Keep a consistent record of distance by jurisdiction, total distance, fuel purchases and the supporting trip and fuel documents. Reconcile what your sources show rather than assuming a fuel-card report or GPS system contains everything a return needs.
- Identify the vehicles and reporting period you are reviewing.
- Collect trip-distance and fuel records from the same period.
- Investigate missing trips, receipts or inconsistent odometer readings.
- Use the current jurisdiction instructions and applicable rates when preparing the return.
- Keep the filed return, payment confirmation and supporting records together.
Check the current filing instructions
Texas currently describes quarterly IFTA returns and points carriers to jurisdiction-specific rates. Your own base jurisdiction’s instructions control your filing workflow. See the Texas Comptroller’s IFTA overview as a starting reference, not a substitute for confirming your situation.
Before you rely on this guide: Qualified-vehicle thresholds, exemptions, due dates and holiday adjustments, zero-activity returns, required supporting fields and retention periods. Confirm whether separate permits or other fuel/distance taxes also apply.
Where AthenaIQ fits
Trucking OS organizes fleet records. It does not currently calculate or file your IFTA return. Keep the records and specialist tools needed for your actual reporting obligations.
Ready to bring your fleet records together? Choose a plan.